Illustrative example — not a completed AgroBid transaction · anonymized
AgroBid · Verification desk
Spec-to-Lot Evidence Pack
LOT · AB-2026-DEMO
Corridor · Vietnam → EU
Commodity · Black pepper
Issued · 2026-07 (rev.)
01 · Supplier identity & KYB
| Legal entity | [anonymized] Co., Ltd — Ho Chi Minh City |
| Registration / export licence | Verified · reg. no. on file |
| Certifications | HACCP · FSSC 22000 · valid |
| Sanctions / adverse media | No hits |
02 · Lot spec & pass/fail thresholds
| Parameter | Buyer threshold | Result | Verdict |
|---|
| Bulk density | 550 g/l (±10) | 551 g/l | PASS |
| Moisture | ≤ 12.0% | 11.4% | PASS |
| Salmonella | Absent / 25 g | Absent | PASS |
| Pesticide (chlorpyrifos) | ≤ 0.01 mg/kg | 0.008 mg/kg | PASS |
| Foreign matter | ≤ 1.0% | 0.6% | PASS |
03 · Sampling protocol (A/B/C) & chain of custody
| Sampling | Independent inspector · sealed at draw |
| Sample A → lab | Seal UA-2214-A · dispatched to accredited lab |
| Sample B → supplier | Seal UA-2214-B · retained for re-test |
| Sample C → reserve | Seal UA-2214-C · dispute reserve |
| Container | Sealed on sampling · photos + timestamps on file |
04 · Laboratory report
| Lab | Accredited · ISO/IEC 17025 |
| Panel | Buyer spec + EU residue panel (Reg. 396/2005) |
| COA linkage | COA tied to sealed sample A |
05 · Pre-shipment inspection
| Quantity / packaging | 13.6 t · double PP bags · verified |
| Loading | Photographed · seal numbers recorded |
06 · Risk memo
One flagged item during coordination: the batch number on the
supplier's own COA did not match the lot number (resolved before sampling by
re-issuing the COA against the sealed sample). Documented here for the trail —
exactly the kind of gap a stand-alone COA hides.
07 · Release matrix
| Condition | Status |
|---|
| KYB completed | ✓ |
| Contract signed | ✓ |
| Inspection passed | ✓ |
| Lab passed | ✓ |
| Container sealed · docs uploaded | ✓ |
| Payment released on conditions | via licensed payment partner |
08 · Claims & retest protocol
- Destination re-test compared against reserve sample C.
- Retest thresholds and tolerances agreed pre-shipment.
- Dispute evidence: seals, photos, timestamps, lab chain — retained.